[lug] BLUG event planning

[D. Stimits]

Chris Riddoch wrote:
> 
> I mentioned this evening that I'd post the things I've done to plan a
> typical meeting, so that someone else could take care of it in the
> event I get too busy to run things: (e.g., end of semester)
> 
> 1. Finding a room. Lately, we've had a fair amount less than 50 people
> show up, but I've asked about rooms that can hold 60. In the past,
> some meetings have had more than 70 show up, and I'm afraid the change
> of rooms has affected turnout.  I've been able to get us rooms on
> campus because I formed a student group early last semester partly for
> this purpose.
> 
> 2. Making sure we have A/V equipment. Wayde provided a projector once,
> Scott Herod I think twice. This month, the room had one built in that
> we used. The law school is an attractive meeting place because I was
> given a key to the A/V equipment - getting access to the same stuff in
> the engineering center would've cost us $$$.
> 
> 3. Asking, at least two weeks in advance, for topics and speakers for
> main topics and 10-minute demos. The more time the better, I suspect,
> to make sure speakers have time to make up slides. Following up in
> advance of the meeting to make sure the speaker's ready, and to see if
> there are any special requests. There usually aren't, but just to make
> sure.
> 
> 4. Getting the door prizes, can, tickets, and similar things - signs
> to help people find the room (oops! I spaced it this evening), tape,
> markers, etc.  Wayde and I didn't cross paths so the "doorprize" was a
> stack of KRUD CDs.
> 
> 5. Meeting people at the Dark Horse to socialize. It's a good chance
> to get ideas for future meetings and things.

Out of curiosity, how many people show up at the Dark Horse?

D. Stimits, stimits at idcomm.com

> 
> 6. Sending messages to lug at lug.boulder.co.us and
> announce at lug.boulder.co.us to announce the event. (The second list is
> for all people that want to follow BLUG events but don't want to get
> the full discussion list.) Look at any previous announcement to see
> the typical format.
> 
> 7. Count the number of people at the meeting for the followup. Give a
> word of thanks, and ask for a URL for the slides and if the speaker
> would like to say anything in the meeting summary.  Include all of the
> above in the meeting summary, which also goes to lug at lug.boulder.co.us
> and announce at lug.boulder.co.us.
> 
> 8. Rinse, wash, repeat.
> 
> --
> Chris Riddoch       | epistemological
> socket at peakpeak.com | humility
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